Looking for safer alternatives
How can we make sure we’re abiding by finance and insurance laws, in addition to the POPI act, while our documents are being kept on local hard drives?
Motorland Klerksdorp was left asking this question when the threat of commercial theft brought about doubt in the safety of their equipment and machinery as well as the client information stored on them. This state of affairs was exacerbated by messy integration between departments, making vehicle tracking, sales appointments, and stock tracking a nightmare for the business.
Needing answers to these problems, Motorland Klerksdorp sought the help of cloud solution specialist GPS Online, a Google partner, enabled by Digicloud Africa (Google’s enablement partner in Africa).
Enter Google Workspace
GPS Online pinpointed Google Drive as the perfect remedy in implementing securely encrypted storage that can be accessed by employees for off-site storage of documents, still keeping in line with POPI and F&I regulations. Administering Google Calendars not only gives an appropriate overview of the vehicle fleet, and in doing so further advances administration, but also helps yield efficient business management. The perfectly integrated system further simplifies the exchange of documents between colleagues, reinforcing workflow and communication.
“Google has enabled us to move completely online in a cloud environment where things are safer & easier to manage. This has also helped us with compliance of South Africa’s new legislation regarding customer information known as the POPI act of 2003. With all our clients’ personal information being stored online in a cloud environment, we are now fully compliant with this act.” Pieter Booysen – Managing Director, Motorland Klerksdorp
Safe business = safe clients
Motorland now has the ability to store private financial records in a secure, safe location – for the mandatory 7-year period – thanks to Google Drive.
Motorland stays lawful using Google Drive, which assists them in sticking to the POPI Act’s legislation and regulations by ensuring that all personal client information is encrypted and kept safe. Members’ usage of Google Calendars allows teams to keep track of booked cars as well as their current condition. In addition, cars scheduled for repairs and parts may be checked next to current deliveries.
About GPS Online
GPS Online is an agency dedicated to getting your business in the cloud and your brand noticed. A one-stop shop for all your business needs, from domain registration, hosting, web design, & digital marketing, to cloud software that brings efficiency to the way you work & run your business from anywhere, anytime. Our cloud solutions are used by companies all over the world & backed by world-class support. As a Google Cloud Partner and Google Workspace reseller, GPS Online supports businesses like Motorland Klerksdorp to enhance productivity with Google Workspace apps and solutions.