The number of people who use email will rise to 4.6 billion by 2025 from the current 4 billion users.
Nearly 1.8 billion of the 4 billion people use Gmail. This not only demonstrates webmail’s increasing popularity, but it also hints at online email eventually surpassing desktop email clients as the preferred alternative.
Use yourself as a case study. Do you use webmail to view all your messages or desktop email?
Both have their advantages and disadvantages. Online email, in our opinion, has the edge over desktop email.
Webmail is user-friendly, flexible, and doesn’t need any technological expertise on the user’s side.
Many factors make online email better than desktop email applications:
1. Access emails anywhere
There is no need for synchronization with webmail, which makes it quite convenient. It’s as simple as logging into your account.
This is unlike desktop email, which must be installed on a certain computer and can only be accessible on that particular system, you may access your email from any computer or device, wherever you are.
You’ll need to utilize the online email program if you want to check your emails on a computer other than your own. Due to the fact that the online email app’s interface is so unlike desktop software, things might grow more complicated.
An additional benefit of using online email is that it keeps your correspondence hidden from prying eyes. Gone are the days when leaving your laptop unattended put you in danger of having a stranger read your emails.
Since only you have access to your emails, they are completely private.
Desktop mail users, on the other hand, don’t employ password protection, despite the fact that certain email apps do. As a result, their emails are vulnerable to interception.
3. Enjoy plenty space and never lose an email
Because webmail has so much storage, users don’t have to worry about deleting old emails to make place for the new ones.
A feature that allows customers to readily find prior emails is highly useful for online email users. As a consequence, users will never have to be concerned about archiving copies of their emails in the event of something happening to them.
4. Different operating systems
Email clients are met with certain challenges when it comes to multiple operating systems. Because certain desktop email programs are incompatible with specific operating systems, it’s difficult to keep track of all of your emails in one interface.
For instance, if you’re a Mac user, you could be using Spark, a well-liked email client. However, Spark isn’t accessible for use on Microsoft’s operating system. Since Spark is only compatible with Mac OS X, switching to Windows would be a loss. Other desktop email clients are also affected by this.
5. Stay organised and work efficiently
Webmail offers you a lot more control over your mailbox than desktop email does.
Threaded messages on Gmail, for example, make it simple to follow and read along with a continuous conversation. In contrast to the indented grouping of desktop email, this layout offers messages a more polished appearance.
Gmail and Yahoo! Mail, for example, provide many more email management and organization options than traditional email clients. These capabilities include the option to create folders, pre-written responses, and the ability to mute chats, among others.
6. Access your emails offline
Because of the ubiquitous use of Wi-Fi, it’s rare to need to access your emails offline these days. Despite this, many desktop email subscribers are attracted by the idea of having access to their accounts even when they are not connected to the internet.
Online email services like Gmail, however, also provide offline access if you have Chrome installed. You can still read and react to your Gmail messages even if you’re not online.
Webmail customers may rest comfortably knowing that all the features that make emailing easier and more efficient are included at no additional cost.
When it comes to desktop email however, there is a monthly cost for using more services or for adding more email addresses to the service.
Webmail’s efficacy and efficiency allow it to meet a number of needs that desktop clients cannot.
Using a solution that includes email as well as syncing, calendar, documents, and to-do lists is a no-brainer. You can access it from any location and on any device. Hasn’t the time finally come for you to make the switch?